What are the steps to complete the I-9 Process for the Unpaid Internship Stipend?

The following information corresponds about the Unpaid Internship Stipend.

Download and fill out the blank forms found via this folder: (DO NOT upload any documents here).
Complete the following documents:

Note for all documents that have your SSN (Social Security Number) on it, please password-protect the file using the password: 1146Boylan

Personnel for New Hire Form
Copy of your social security card
- Note: For the I9 meeting you will need to be able to show the original card (not a copy)
Copy of the I-9 acceptable documentation (In the folder you will find a list of what is acceptable.
- Note if you decide to use your passport make sure barcode image is included.
- For the I9 meeting you will need to be able to show the original card (not a copy)
Tax forms: W-4 and IT-2104 OR IT-2104E. If you need assistance filling out the forms please ask a parent and/or your accountant.
Optional for direct deposit: If you want to get paid via direct deposit please upload the ADP Direct Deposit form (blank one found in the folder)and a copy of a void check
For non residents/international students: there are additional documentation needed please let us know ASAP as well as make sure you have been in touch with the ISS office.
When payment is expected: Typically it takes about 3-4 weeks after you are i9 to receive the stipend. Reminder that taxes are witheld. We can’t predict how much you will actually receive. If you did not choose direct deposit the check will be mailed to the address you listed.

Once you complete all the PDF Forms, please combine them into ONE PDF Document. Here are the steps for doing this in Adobe Acrobat:

Open the file you would like to combine.
Click “Combine files” on the right-hand side (the purple icon)
Click “Add files”
Click all files interested in adding to the document.
Once have all documents click “Add files” again.
Then select the items you wish to combine again by clicking “control + shift.”
Then click “combine” on the top right-hand corner.
It will then create a “binder 1” file which you will have to “save as” to change the name.

Once the files are combined, please upload them into this Drop Box link ONLY (this folder is not shared with anyone except for those who handle processing).

Note:

For non residents/international students: there are additional documentation needed please let us know ASAP as well as make sure you have been in touch with the ISS office.
When payment is expected: Typically it takes about 3-4 weeks after you are i9 to receive the stipend. Reminder that taxes are witheld. We can’t predict how much you will actually receive. If you did not choose direct deposit the check will be mailed to the address you listed.

For the 2^nd Half of the Stipend

Approximately halfway through the internship, we will begin the process needed for you to receive the remainder of your stipend (taxes withheld).
This will include contacting your supervisor to ensure you met their minimum expectations and completed at least 120 hours.
Once the evaluation is received you will receive an email where you must sign the 2^nd page of the DOL to finalize the process.