Financial Aid – BC Knowledge for Students

Financial Aid Appeals Reference

maxelrod — Fri, 26 Dec 2025 17:50:02 +0000

This guide defines terms and provides quick information and resources about the different types of financial aid appeals at Brooklyn College. Submission of any of these appeals does not guarantee approval.

General Terms

Conflicting Information

The presence of additional information that calls in to question the information reported on the FAFSA, which affects eligibility. Additional documentation such as proof of citizenship, identity, loan default status, tax returns and other financial statements can be sources of conflicting information.

Dependency Status

This status is determined based on the personal circumstances questions, age and marital status that students report on the FAFSA.

Learn more about FAFSA Dependency Status

Video: Am I a Dependent or Independent Student on the FAFSA® Form?

FAFSA Verification

The process of confirming family size, income, taxes paid, identity and other resources as reported on the FAFSA. This process is usually required for students completing a Special Circumstance Income Adjust appeal (see below).

Financial Aid Advisor

A full-time professional staff member in the office of financial aid who assists students in answering complex financial aid questions, planning and the financial aid appeal process.

Learn more about how to schedule an appointment.

Provisional Independent Status

Students who indicate on their FAFSA that they have unusual circumstances or need a homeless youth determination, will be given provisional independent status (see more below).

FAFSA will calculate the Student Aid Index (SAI) based on details like student income. This shows what aid a student might qualify for—but the application is still incomplete until the student finishes the required appeal process.

Students cannot receive federal aid until this process is complete. It must be completed before the semester starts or while the student is enrolled after the semester starts.

Student Aid Index (SAI)

The Student Aid Index is a number that is created based on a legally defined calculation for determining a student’s financial need. The lower the number the greater the financial need. The number is used to determine eligibility for Federal Pell, FSEOG, Federal Work-Study and subsidized Federal Direct Loan programs.

Learn More: Federal Student Aid – What is the Student Aid Index (SAI)?

Adequate Supporting Documentation

Documentation that students are required, by law, to submit along with their signed appeal form.

Supporting documentation must corroborate the circumstances outlined in the student’s appeal form and/or personal statement (if applicable). It can include, but is not limited to, financial documents, letters of support from third parties, and invoices documenting expenses.

NOTE: Letters from third parties must all be signed and dated by the person who wrote them.

FAFSA Appeal Types – Details

Homeless and Unaccompanied Determination

Definition of Homeless and Unaccompanied

Students who meet the criteria below and are not otherwise independent on the FAFSA may be considered for a Homeless Youth Determination by a financial aid advisor:

Unaccompanied—when a student is not living in the physical custody of a parent or guardian.

Homeless—lacking fixed, regular, and adequate housing.

At risk of being homeless—when a student’s housing may cease to be fixed, regular, and adequate (e.g., a student who is being evicted or has been asked to leave the current residence and has been unable to find fixed, regular, and adequate housing).

Self-supporting—when a student pays for his or her own living expenses, which includes paying for fixed, regular, and adequate housing

Parent FAFSA Refusal – Unsubsidized Loan Only

Parent FAFSA Refusal

Students who are not living with and not supported by their parents, or if their parents refuse to provide parental information on the FAFSA, and they do not qualify for an unusual circumstance.

Students appealing in this category are only eligible for an unsubsidized Federal Direct Loan and the dependent student loan maximums.

Special and Unusual Circumstances

Special Circumstances – Income Adjustment

Special circumstances are financial situations (e.g., loss of a job) that justify an aid administrator adjusting data elements in the FAFSA need calculation often called an income or asset adjustment.

Special Circumstances – Unusual Expense Adjustment

Special circumstances are financial situations (e.g., medical expenses not covered by insurance) that justify an aid administrator adjusting data elements in the cost of attendance. Often called an expense or budget adjustment.

Specific Unusual Expense Categories

You, your spouse, or your parents (if dependent) pay (or paid) tuition expenses for a member of your household at an elementary or secondary school.

You, your spouse, or your parents (if dependent) pay (or paid) unusual medical, dental, or nursing home expenses, not covered by insurance, for a member of your household.

You are in a study abroad program and incur additional costs related to that study.

For Dependent Students Only
One or both of your parents will be enrolled in a degree or certificate program at a post-secondary institution on at least a half-time basis during the current award year and the course of study is required by their employer or by law/regulation to retain their salary or job.

Non-Applicable Expenses
Standard living expenses such as those for utilities, credit card payments, vacation expenses, mortgage payments, income taxes and other taxes, and tithing/charitable donations are not considered unusual expenses and are not eligible for consideration for this process.

Special Circumstances Appeal – Qualifying Conditions

A significant loss of income has occurred due to a period of unemployment, termination of current employment, change of jobs, or a reduction of wages or hours from current employment.

Money was earned during the tax year information used on the FAFSA. However, money could no longer be earned after that tax year due to disability or natural disaster that occurred after the relevant tax year.

A student (if independent) or parents (if dependent) separated or divorced after filing the FAFSA.

A student’s (if independent) or parent’s (if dependent) spouse has died after the FAFSA was filed.

A student and/or parent previously received unemployment compensation or a type of untaxed income or benefit but have since completely lost that income or benefit. The untaxed income or benefit must be from a public or private agency, from a company, or from a person because of a court order.

For Dependent Students Only
When you filed your FAFSA, you were a dependent student. After you filed, your FAFSA your marital status changed from single to married.

Unusual Circumstances – Dependency Override

Unusual circumstances are the conditions that justify an adjustment to a student’s FAFSA dependency status based on a unique situation (e.g., human trafficking, refugee or asylee status, parental abandonment, incarceration, etc.), more commonly referred to as a dependency override.

Unusual Circumstances – Applicable Scenarios

Circumstances such as physical or emotional abuse, severe estrangement, abandonment, parental drug or alcohol abuse, mental incapacity, or another such situation beyond the student’s control are what constitute severe situations warranting consideration for this appeal. For this type of appeal the student must be able to document a complete breakdown of the relationship with both parents.

Another applicable circumstance is that the student is a non-U.S. citizen (who is otherwise eligible to receive federal financial aid), and the student’s parents currently reside in a foreign country and the student is unable to obtain parental information because of long-standing political policy or civil unrest in that country that prevents mail or funds from passing between you and your parents.

Federal Work-Study Appeal

FWS Appeal Form

A form that allows students who do not have an FWS offer on their aid package to request consideration for Federal Work-Study can appeal.

Learn more in step 2 of the FWS Student Process Guide.

Satisfactory Academic Progress (SAP) Appeal Terms

Federal Satisfactory Academic Progress

The academic standards that students must meet to maintain eligibility for federal student financial aid programs like Pell, FSEOG, Work-Study and Direct Loans.

GPA
Pace of Progression
Maximum Timeframe

These standards and appeal process are outlined in detail on the SAP Standards Webpage.

NY State Academic Progress and Pursuit Waiver Appeal

The academic standards that students must meet to maintain eligibility for NY State TAP.

GPA
Progress
Pursuit

Learn more about the good academic standing standards for TAP.

Learn more about the TAP Waiver appeal process.

How to Schedule an Appointment with a Financial Aid Advisor

maxelrod — Tue, 26 Aug 2025 15:54:05 +0000

Regular Undergraduate, Macaulay Honors College and Graduate Students

Step 1 – Login to Navigate

Step 2 – Use the Schedule an appointment button

On the Home page click the blue “Schedule an Appointment” button in the upper right portion of the screen below the “Brooklyn College” logo.

Step 3 – Select the Appointment Type and Service

Select “Student Financial Services” for the type of appointment for the first drop down menu.

Select the type of service you would like under the financial aid section of the second dropdown menu. Note that Bursar and Scholarship office service options are available in that dropdown menu as well.

Select a date and click the “Find Available Time” button to see your options.

Step 4 – Choose a date, time and how you would like to meet

Navigate will provide you with all the current available times. You can choose to meet with a specific advisor or take any available appointment slot that works for you.

Note that Navigate requires at least 24 hours to be a able to schedule an appointment. If you need a same day appointment you will need to speak with a Call Center representative or a representative at the Enrollment Services Center.

Step 5 – Review your appointment details and confirm

Confirm that the date, time and service type match what you expect.

You can then select how you would like to meet with the financial aid advisor.

Enter any notes that you want the advisor to know before you meet. Doing this is recommended because it allows the advisor to prepare ahead of your appointment maximizing the time spent with you.

Make sure the email reminder and text reminder boxes are checked so that you will get an appointment reminder. Note email goes to your Brooklyn College email address and this cannot be changed.

The text message reminder defaults to the phone number you have in Navigate. You can change the number if you so wish in the “Phone Number for Text Reminder” box.

When you are done reviewing and ready to book the appointment click the blue “Schedule” button to schedule your appointment.

Doctoral Audiology and Feirstein School of Cinema Graduate Students

Doctoral Audiology and Feirstein School of Cinema Students should email Klarinda Louis directly to schedule an appointment.

SEEK, Veterans, Accessibility Students

SEEK, U.S. veterans, and accessibility students should email Gregory Williams directly to schedule an appointment.

FWS Resources and Forms For Students

maxelrod — Mon, 05 May 2025 19:01:54 +0000

Below are the links, by category, to guides, forms and systems for students applying for and participating in the Federal Work-Study program.

FWS Supervisors should visit the online FWS Supervisor Resource Hub

FWS Program Information and Guides for Students

Federal Work-Study Student Process Guide
Federal Work-Study FAQ

FWS Appeal Form

Click here to Start the FWS Appeal Form

Students will be considered for an FWS appeal based on availability of FWS funds, financial need and enrollment status. Funds are limited therefore, not all requests may be able to be approved.

Students will be notified via e-mail of the decision in accordance to their appeal request.

FWS Placement Forms

FWS Fact Sheet and Placement Form (DF)

Form I-9 (PDF)

Form W-4 (PDF)

Form IT-2104/2104-E (PDF)

Notice and Acknowledgment of Pay Rate and Payday Under Section 195.1 of the New York State Labor Law—Notice for Hourly Rate Employees (PDF)

FWS I-9 Document and New York State Acknowledgment Upload Form – link available on your CUNYfirst Student Center>Task and Holds>To do list>Federal Work Study I9 Form. (NOTE: This To Do list item becomes available only after your Fact Sheet and Placement form is processed. )

FWS JobX and TimesheetX Systems – Apply for Jobs and Submit Timesheets

JobX and TimesheetX Systems

FWS Payroll Schedule

2024-2025 FWS Payroll Schedule
2025-2026 FWS Payroll Schedule

Private Educational Alternative Loan Guide

maxelrod — Thu, 20 Feb 2025 15:43:01 +0000

Step 1: Browse and apply for an alternative loan

Begin by reviewing various alternative lenders on ELM Select tool and compare Interest rates, fees, and eligibility criteria. Once you find a lender that best suits your needs then you will apply for a loan directly on their website.

Note: Students can request an alternative loan for a prior academic year balance. However, the loan disbursement date cannot be more than 365 days after the end of the loan period. For example, if a student is looking to request an alternative loan for spring 2024 the loan must be disbursed prior to 5/22/2025.

Step 2 – Review Your COST OF ATTENDANCE (Financial Aid Budget)

Your Cost of Attendance (which includes direct and indirect costs of your education) is used to determine the maximum amount of financial aid (grants, federal work-study, scholarships and loans) you may receive during an academic year. It is important to review your cost of attendance before borrowing so that you understand the borrowing limitations. You cannot borrow or receive aid that is in excess of your Cost of Attendance.

Note: If the borrower initially requests an alternative loan amount greater than their cost of attendance, they will receive an email to their BC email account outlining the maximum amount they can request and whether we can proceed with the new amount.

View your Cost of Attendance:

Access the Financial Aid tile in your CUNYfirst Student Center.
Confirm the appropriate aid year in the top left of the page (use the Change button if the current aid year is not the default). Note: the screenshot example below shows costs for the 2021-2022 year.
Under the “Financial Aid Summary menu” on the sidebar select “Cost of Attendance”.

Step 3: Approval

Once you have been approved then a certification request will be sent to Brooklyn College. Please keep in mind that although the lender has approved your loan, the school must certify it before any funds can be disbursed.

Step 4: Alternative Loan Release Form

After Brooklyn College receives your alternative loan request, the borrower will get an email to their BC email account with instructions to complete an Alternative Loan Release Form on Dynamic Forms. This form allows the borrower to specify the loan period, indicate whether they are receiving any Federal Student Financial Aid during the loan period or just alternative loans, and choose whether to reduce or cancel their loan.

Without an alternative loan release form, we will be unable to proceed with certifying your loan.

Note: Students requesting an alternative loan for a prior academic year need to complete an Alternative Loan Release Form for that specific year. For example, a student requesting an alternative loan for Fall 2023 would need to complete the 2023-2024 release form. Alternative loan release forms for prior years can be located at https://students.brooklyn.edu/knowledge-base/loan-resources-and-forms/

Step 5: Certification

Once a borrower has completed their alternative loan release form, the loan certification officer at Brooklyn College will certify their loan directly with the lender and post the approved loan amount on CUNYFirst as anticipated aid.

Step 6: Disbursement

Alternative loans disbursement occurs every Thursday. However, disbursements are scheduled to take place two weeks from the certification date. For example, if your loan is certified on [date], the disbursement will be made on the following Thursday, two weeks later. For borrowers expecting a refund, it may take 5-7 business days after disbursement to receive a refund. For more information about refunds please contact the Office of Bursar.

CUNY Model Mode of Conduct and Conflict of Interest Policy

CUNY_Model_Code_of_Conduct Download

Federal Work-Study Student Process Guide

maxelrod — Mon, 13 May 2024 18:07:03 +0000

This Federal Work-Study student Guide is designed to walk you through the Federal Work-Study employment process from beginning to end. There are a considerable number of forms to submit and so we encourage you to take the time to read instructions carefully and ensure that the forms you submit are complete.

This article is an 11 minute read.

IMPORTANT NOTE ABOUT EMAIL

Click to read – don’t miss this or you might not get emails.

Note the email communications that you will receive through this process may be sent to the preferred email you have listed in BC WebCentral and/or your Brooklyn college email. Students are required to check any and all emails they use with the college to ensure they receive relevant information.

Step 1 – File your FAFSA

Complete the FAFSA! Federal Work-Study (FWS) is a Federal Student Financial Aid program. You must first determine your eligibility by filing the FAFSA for the academic year in which you are seeking financial aid.

Step 2 – Check your Financial Aid Package

Log in to your CUNYfirst account to see if you have an FWS offer on your Financial Aid Package. Refer to the CUNYfirst Student Financial Aid Guide or the FWS Orientation in BrightSpace for instructions.

I don’t have an FWS offer how can I appeal to get one? (click to learn)

If you do not have an FWS offer on your CUNYfirst aid package and would like to be considered for FWS you can submit the FWS Appeal Request Dynamic Form (requires BC WebCentral login).

Click here to access The FWS Forms and Resources Hub for more information about the FWS Appeal form

NOTE: FWS funding is limited by campus allocation from the Federal government. At this time funding is no longer available for new appeals.

Check the Financial Aid important dates and deadlines calendar for the first day these requests can be submitted and the deadline to submit.

Step 3 – Accept your FWS Offer

If you have an FWS Offer in CUNYfirst, you must accept it before you can use it. Refer to the CUNYfirst Student Financial Aid Guide or the FWS Orientation in Brightspace (see below) for instructions.

Step 4- Complete The Orientation in Brightspace

You must complete the FWS Orientation for Students in Brightspace before you will be able to submit the FWS Fact Sheet and Placement Form. You will need to upload your certificate of completion as part of your submission of the form.

How to access Brightspace and Self-Enroll in the Orientation

Step 4:1 Log in to Brightspace using your CUNYfirst Username and Password

Access Brightspace. The link will take you to login to Brightspace with your CUNYfirst login credentials.

Once you login click the “Discover” link from the top menu bar. It will take you to search for all courses in Brightspace for the entire CUNY. You can filter by college. However, the easiest way to find the course is to type “Brooklyn College: Federal Work Study” into the search bar.

If you already enrolled in the course skip to step 4:4

Step 4:2 Confirm the Organization Name and Enroll

Type “Brooklyn College: Federal Work Study” into the search bar. Click on the link for the Brooklyn College: Federal Work Study – Students course.

It will open a new window allowing you to enroll in the course. Confirm the course name at the top and then click the blue “Enroll in Course” button towards the bottom of the page. A pop up message will appear confirming you are now enrolled in the course. Click the “OK” button to go to the course.

Step 4:3 Start the Course

The screen will show the name of the course and will display a blue “Open Course” button. Click on the “Open Course” button to access and start the orientation.

Step 4:4 Start the Orientation

When you first access the course you will be taken to the “Announcements” page. This page has information about the course and how to get started.

If you need to stop and return to the orientation later you can access the course again under the “My Courses” section of your home page after you login to Brightspace.

Step 4:5 Review Orientation Materials and Take the Quiz

Click on the “Content” link from the menu bar to access the orientation materials and the quiz. Each content item is a clickable link. Click on the “FWS orientation test” link when you are ready to take the quiz.

You can also access the quiz using the “Assessments” menu. Make sure to click the “Start Quiz” button to start the quiz.

Step 4:6 Access and Download your Certificate of Completion

Once you successfully complete the quiz with an 80% or higher download a copy of your completion certificate (see example below). It is accessible under the “More” dropdown from the top menu under the “Awards” link.

Once there, you will see the icon for your certificate and will need to click on the “Brooklyn College” link at the top of the certificate. A pop-up will displayed that provides the certificate information. Click the “Generate Certificate link, which will automatically download your certificate for you. You will need to upload the certificate when completing your FWS Fact Sheet and Placement Form in Step 6 of the FWS Process below.

Step 5 – Check your To Do List

Click to read step 5

The day after you accept your FWS Offer you will have a To Do List Item in the “Tasks and Holds” tile of your CUNYfirst Student Center. Review the Checklist and click the link to access the FWS Fact Sheet and Placement Form. Refer to the CUNYfirst Student Financial Aid Guide or the FWS Orientation in Brightspace for instructions.

Step 6 – Complete the FWS Fact Sheet and Placement Dynamic Form

Click to read step 6

The Fact Sheet and Placement Form will require you to sign a FERPA agreement to ensure you understand your obligations in protecting student privacy and confidentiality. You will also upload the following documents:

1) Brightspace FWS Orientation for Students Completion Certificate

2) IRS Form W-4

3) NY State IT-2104 or IT-2104-E (use only one as applicable to your situation)

The W-4 Form and IT-2104 or IT-2104-E must be completed according to the instructions for each form.

NOTE: Incomplete forms or forms without the “employee signature” and date will be returned to you to complete and will delay your placement process.

Step 7 – Receive Notification that you can Start Looking for a Position

Click to read Step 7

Once your FWS Fact Sheet and Placement Form, along with the required documentation, has been reviewed and processed you will be notified by email that you can log in to the JobX system and start your job search. Refer to the FWS Student Orientation for instructions on how to navigate the JobX system.

At that time you will also have an “Federal Work Study I9 Form” To Do list item appear on your CUNYfirst Student Center >Tasks and Holds > To Do List. See Steps 9-11 for more details. If you do not see this checklist item within 24 hours of being notified that your placement form was completed email finaid@brooklyn.cuny.edu for assistance.

Step 8 – Apply for Jobs, Ace the Interview and Get Hired

You must apply for FWS positions in the JobX system in order to be interviewed. If the person interviewing decides they want to hire you they must send a hire request via the JobX system to the Office of Financial Aid.

How To Apply for a Job in JobX

Click to read the “Apply in JobX” Steps

1) Access the JobX system at https://bcfws.studentemployment.ngwebsolutions.com

2) Click on the “Employees” drop down menu on the top left.

3) Click “Find a job”

4) Login with your BC WebCentral ID

5) Review and apply for available jobs of interest – we recommend that you upload your current resume when applying for a position.

NOTE: If you have not received a response from a supervisor within two weeks you can contact the supervisor by phone or email or apply for other positions

Step 9 – Meet with your supervisor to complete Form I-9

Click to read Step 9

Congratulations on being selected for a position! You cannot start working just yet. You must first meet with the supervisor that wants to hire you and complete USCIS Form I-9 with them. This form and the required identity documents are required for you to prove that you are legally allowed to work in the United States.

For detailed instructions on the Form I-9 Process please review the step guide Federal Work-Study: How to Complete USCIS Form I-9.

You and your supervisor must complete your and their sections (Section I for student/employee and Section II for supervisor/employer) of Form I-9. You will also need to show the original documentation proving your eligibility to work in the United States to the supervisor who is requesting to hire you when you complete the forms. The supervisor needs to certify that they saw the original documents in person by completing and signing Section II of the Form I-9.

Incomplete forms, incomplete or expired documentation, forms missing the “Signature of Employee” or “Signature of Employer” or date will be returned to you to complete and correct as required. These issues will delay your placement process so take careful note to ensure it is complete before you upload it for review. Take the time to complete the forms correctly to make the process smoother.

IMPORTANT NOTE: Original hand written signatures in ink are required on the Form I-9 for both employee (student) and employer (supervisor)!

Step 10 – Complete the NY State “Labor Form”

Click to read step 10

Complete the “Notice and Acknowledgement of Pay Rate and Payday
Under Section 195.1 of the New York State Labor Law Notice for Hourly Rate Employees” form. This form is sometimes just called “the Labor Form”.

Make sure to print and sign your name on the form. The form is prefilled in certain areas. You will need to indicate the “Employee’s Rate of Pay” on the Labor form. You can find the rate of pay on your job description in the JobX system. Do not enter any information under the “Preparer’s Name and Title” section. That line is used for office staff only.

Step 11- Upload the Completed I-9 and Other Required Documents in Dynamic Forms

Click to read step 11

Login to CUNYfirst and navigate to the Student Center> Tasks and Holds> To Do List >Federal Work Study I9 Form and click on the linked text “Click to Upload your I9“. This will take you to the “FWS I-9 Document and New York State Acknowledgment Upload Form (DF)” once you login with your BC WebCentral credentials. Use the form to upload and submit the:

1) Completed and hand signed Form I-9
2) Documents proving eligibility to work in the United States
3) NY State Labor Form (a.k.a. Notice and Acknowledgement of Pay Rate and Payday Under Section 195.1 of the New York State Labor Law Notice for Hourly Rate Employees)

Staff will review your submission for completion.

Incomplete forms, incomplete or expired documentation, forms missing the “Signature of Employee” or “Signature of Employer” or date will be returned to you to complete and correct as required. These issues will delay your placement process so take careful note to ensure it is complete before you upload it for review.

Take the time to complete the forms correctly to make the process smoother.

!IMPORTANT NOTE: Original hand written signatures in ink are required on the Form I-9 for both employee (student) and employer (supervisor)!

Step 12 – Receive the Hire Approval Email

Click to read step 12

Once Financial Aid Office staff confirms that all of the documents you provided are complete they will sign the preparer portion of the NY State Labor form and upload it into the I-9 form. This will allow you to download a copy of the completed NY State Labor Form for your records.

You and your supervisor will also receive an email letting you know when you can start working in your approved FWS position. This is called the “Hire Approval Email”.

IMPORTANT: you may NOT start working until you receive the hire approval email. The Hire Approval Email will indicate the first day work may begin. Any work performed before the approved start date indicated in the hire approval email is unauthorized and cannot be paid for through the Federal Work-Study program. Your supervisor is required to compensate you from their own office’s budget.

NOTE: It is recommended that you retain a copy of the Hire Approval email for your records.

Step 13 – Start working and Complete your Timesheet

Click to read step 13

Make sure to attend your scheduled work times and check in each shift with your supervisor. Each day you report to work you should enter your hours in the TimesheetX system. Skipping this step may cause a delay in the processing of your timesheet, which will delay payment to you until the next pay cycle. Refer to the FWS Payroll Schedule available on our forms page to make sure you complete your timesheet before the deadline. Submit your timesheet as early as possible because your supervisor must approve and submit it it for processing (see next step for more details).

Additionally, if you are nearing the end of your FWS allocation and you or your supervisor tries to enter more hours than your allocation allows your compensation may not derive from the FWS program and may need to derive form the supervisor’s office budget.

Note: if you record your time incorrectly your supervisor has the ability to edit your time or return a timesheet to you for correction.

Schedule Reminders

Click to Read about Times when you may and may not work.

You cannot work when you are scheduled to be in class (even when a professor cancels a session).

You may work on conversion days as long as you don’t have a class scheduled for the conversion day

You may work when no classes are in session but the college is open.

You cannot work on legal holidays when the college is closed. Your supervisor does not have the authority to permit you to do so.

Step 14 – Make sure your Supervisor Approves and Submits your Timesheet

Your supervisor must approve and submit your timesheet by the deadline indicated on the FWS Payroll Schedule (available on our forms page). If your supervisor submits the timesheet late it will mean that your payment will be delayed until the next pay period. Therefore, make sure to check in with your supervisor each payroll period to ensure that your timesheet has been approved and submitted on time.

Step 15 -Get Paid

Enroll in Direct Deposit to make sure that your payments reach you as quickly as possible.

Review the FWS Payroll Schedule (available on our forms page) to see when you might expect to receive payment for a period that you worked.

Review your timesheet each pay period to ensure you have logged and submitted it on time. To view your timesheet and confirm it has been submitted, logon to the TimesheetX website and click on Applicants & Employees > Dashboard > the job title (example: Office Assistant) > Go to time sheet for the applicable dates

IMPORTANT: Make sure to download and save a copy of each timesheet for your records.

What if I did not get an expected payment (missed payment)?

1) Confirm that you completed and submitted your timesheet before the deadline for your supervisor to review and approve.

2) Speak with your FWS supervisor to find out when your timesheet was submitted. If your supervisor did not submit your timesheet they should submit it immediately. As noted above late submissions can result in delay of a payment.

3) If you confirmed that your timesheet was submitted by the scheduled date then contact the FWS Payroll Assistant Ms. Jennifer Clarke jclarke@brooklyn.cuny.edu for information about the status of your timesheet and payment.

Step 16 -Stop Working

FWS is not like a regular job that offers full year employment. There are certain conditions that require you to stop working even mid-year.

You must stop working under any of the following conditions (click to read):

If you cease enrollment or attending classes or your session ends (8-week program). You must maintain enrollment and attendance to continue working.

If you earned your entire amount of your FWS offer (dollar amount) for the semester.

If you no longer meet Federal Satisfactory Academic Progress (SAP) for Federal financial aid programs.

If your financial aid package exceeds your cost of attendance (this is called an over award).

By the last day of the semester or 8-week session, which includes finals. Refer to the academic calendar for these dates.

NOTE: Students who worked in the fall semester may be able to work between the fall and spring semester provided they receive approval by email from staff in the Office of Financial Aid.

For Summer enrollment requirements and work between Summer and Fall refer to the notes on the FWS Payroll Schedule.